NEW Electronic Bidding Details

Harris Central Appraisal District, HCAD, is pleased to announce the use of a new online bidding system for the procurement of goods and services. All suppliers interested in doing business with HCAD must register with the new system to receive communications when bid events are issued relating to your goods and services. Registration is free and can be completed by visiting: https://hcad.ionwave.net/.

Once registered suppliers will be able to receive email notifications when a new bid event matching their commodities has been issued. Suppliers will also have the ability to log in to this system to view and respond to bid events issued by the Harris Central Appraisal District.

Note: if you are registered with any other agency using the IWT bidding system, you will not be able to reuse a previous user login name. You must create a unique user login name during registration. We recommend using a format like abcsupplies_customer, where the customer is a short version of the agency you are registering with.

• Ionwave Electronic Bidding System
• W 9 REV 2024
• Bidder Application Form 03 2024
• Conflict of Interest
• GC 2270.002
• HCAD Terms & Conditions
• Find HCAD's Tax Exempt Information at Texas Tax-Exempt Entity Search

HCAD.Ionwave.net is the new electronic bidding system. Please register as a supplier and place your bid through the system.

2024

RFP2024-01

• 2024-04-01 Replace 2 Chillers, 4 Water Pumps & 1 Condenser

2023

RFP2023-01 Temporary Staffing Services

• RFP2023 01 Temporary Staffing
• Q A for RFP2023 01

RFP2023-02 Online Access to Current Prior Year Ownership Transactions

• RFP2023 02 Online Access to Current Prior Year Ownership Transactions
• RFP2023 02 Scope of Work for Online Access to Current and Prior Year Transactions

RFP2023-03 Cleaning and Janitorial Services

• RFP2023-03 Cleaning Janitorial Services
• RFP2023 03 Scope of Work for Cleaning and Janitorial Services
  

RFP2023-04 Property Transaction Information

• RFP2023 04 Property Transaction Information
• RFP2023-04 Scope of Work for Property Transaction Information
  

RFP2023-05 Data Entry and Verification of Renditions

• RFQ2023 05 Data Entry and Verification of Renditions
• Samples of the work that needs to be done can be found on the Ionwave, electronic bidding, site. Go to HCAD.Ionwave.net to create a profile and access the RFQ.

2022

RFP2022-03 Property Management and Operation Services

• RFP2022-03 Property Management and Operation Services
• Addendum A
• Addendum B
• Addendum C

RFP2022-02 Level 1 Hearing Rooms

• RFP2022-02 New Hearing Rooms
• HCAD-LV 1 ARB
• RFP2022-02 Q & A

RFP2022-01 Questions and Answers

• Pre-Bid Site Visit Attendees

RFP2022-01 Parking Garage Repairs

• RFP2022-01
• Photo Legend for Garage Repairs
• Pre-Bid Site Visit Attendees

2021

RFP2021-04 Treasury Services

• RFP2021-04
• Current Investment Policy
• Q & A for RFP2021-04
• RFP2021-04 Word Document

RFP2021-03 Remodel Restrooms 5,6,7

• RFP2021-03
• RFP2021-03 Pre-Bid Meeting
• RFP2021-03 Q & A
• Pre-Bid Conference will be August 30, 2021 at 11:30 am, in the 7th floor board room. The HCAD building is located at 13013 NW Freeway, Houston. Please contact targento@hcad.org for information. The pre-bid meeting, for HCAD’s Remodel of Restrooms floors 5,6, and 7, is set for Monday, August 30 at 11:30 am.
• Tropical Storm Ida is scheduled to hit the gulf coast as a bad storm or hurricane on Sunday evening or Monday morning. At this time officials aren’t sure how Houston will be affected. If conditions are not safe we, at HCAD, will reschedule the pre-bid meeting. Please watch for an email and/or a notice on our www.hcad.org website. Select the ABOUT menu, then the PROCUREMENT menu. The announcement will be placed under the RFP2021-03 heading. Please address any concerns to me by email and stay safe.
• RFP2021-03 Questions Answers
• RFP2021-03 Award

RFP2021-02 Elevator Modernization

• RFP2021-02 Elevator Modernization
• RFP2021-02 Pre-Bid Meeting
• Pre-Bid Conference will be August 30, 2021 at 9:30 am, in the 7th floor board room. The HCAD building is located at 13013 NW Freeway, Houston. Please contact targento@hcad.org for information.
• RFP2021-02 Questions Answers
• RFP2021-02 Award

RFP2021-01 Remodel Restrooms Levels 5,6,7 RESCINDED

• RFP2021-01
• Prevailing Wage for Project
• Pre Bid Meeting Attendees Sign In Sheet 02/24/2021
• Pre Bid Meeting Attendees Sign In Sheet 03/24/2021
• Pre-Bid Conference will be March 24, 2021 at 9:30 am, in the 7^th floor board room. The HCAD building is located at 13013 NW Freeway, Houston. Please contact targento@hcad.org for information.
• Dear Respective Bidder,
  Due to the winter storm, the Board of Directors did not meet to approve the Restroom Remodel Project. The March meeting is scheduled for Wednesday, March 17, 2021 where an approval is expected. Please visit our website March 18th at www.hcad.org for updated information/changes regarding this project
• Dear Respective Bidders, Please provide your EMOD rates for 2020 and 2019. EMOD is the Experience Modification Rating assigned to a company by the National Council on Compensation Insurance (NCCI.) This should be included with the RFP.

2020

Print and Mail Services

• Q & A for Print and Mail Services
• RFP2020-06
• Pre-Bid Phone Conference will be held from 10 am until 2 pm. Please contact targento@hcad.org for information.
• Samples
  • Sample of Homestead Card
  • Sample of Acknowledgement Letter
  • Sample of Homestead Letter

Security Services

• RFP2020-07 Security Services
• RFP2020-07 Q & A
• The bid opening will start at 10:30 am, November 19, 2020, in the 7^th floor board room. If attending, enter the building on the west end, check in with security and wait to be escorted to the board room.
  

Property Transactions

• RFP2020-08 Property Transactions
• The bid opening will start at 10:30 am, November 19, 2020, in the 7^th floor board room. If attending, enter the building on the west end, check in with security and wait to be escorted to the board room.
  

Online Access to Ownership Transactions

• RFP2020-09 Online Access to Ownership Transactions
• Q & A for RFP2020-09
• The bid opening will start at 10:30 am, November 19, 2020, in the 7^th floor board room. If attending, enter the building on the west end, check in with security and wait to be escorted to the board room.
  

Remodel Restrooms Level 2 & 4

• RFP2020-03 Remodel Restrooms Level 2 & 4
• Vendor Questions
• Pre-Bid Conference Attendees
• Bidder’s Log

Data Entry

• RFQ2020-01 Data Entry

Elevator Maintenance

• RFQ2020-04 Elevator Services

2019

Commercial Vehicle Value

• RFQ2019-10 Commercial Vehicle Value

HR Management Systems

• RFP2019-09 Request for Proposal for Human Resources Management System software
• RFP2019-09 Product Functionality Spreadsheet
• RFP 2019-09 Bidder’s List
• RFP2019-09 Questions Answers

Remove and Replace Boilers

• RFP2019-01
• Questions and Answers from Vendors
• Pre-Bid Meeting Attendees
  
• Project Plans can be obtained from the purchasing manager. Please email your request to targento@hcad.org
• Bid Award

Temporary Staffing Services

• RFP2019-02 Bid Award
  
• RFP2019-02
• The pre-bid meeting, for RFP2019-02, has been moved to the IT Department conference room, on the 2^nd Floor of the HCAD building, located at 13013 Northwest Freeway, at 2 p.m. on February 28, 2019.

Copier & Printer Paper

• RFP2019-04
• Bid Award

Depository Services

• RFP2019-05
• HCAD Investment Policy
• Q & A for RFP2019-05
• Depository Services Award

Remove and Replace Chilled Water Units

• RFP2019-06
• RFP2019-06 Bidders List
• RFP2019-06 PreBid Meeting Sign-in Sheet
• RFP2019 06 Bid Opening Attendees
• RFP2019 06 Liebert Unit Replacement Award

Replace Chiller#1

• RFP2019-07
• RFP2019-07 Bidders List
• RFP2019-07 PreBid Meeting Sign-in Sheet
• RFP2019-07 Bid Opening Attendees
• RFP2019-07 Chiller Replacement Award

Remodel Restrooms

• RFP2019-08
• RFP2019-08 Bidders List
• RFP2019-08 Questions
• RFP2019-08 Bid Opening Attendees
• RFP2019-08 Restroom Remodel Award

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2018

Carrier Chiller

• RFP2018-01
• Questions & Answers
• Amendment 1
• Bidder's Log
• Site Visitors
• Bid Opening
• Chiller Bid Analysis

Roof Replacement

• RFP2018-03
• Bidders List
• Addendum 1
• Bid Tabulation & Award

Copy & Printer Paper

• RFP2018-04

Renovations of Level 6

• RFP2018-05
• Bid Award

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2017

Security Services

• RFP2017-09
• Bidder's Logs

Copy & Print Paper

• RFP2017-01
• Bidder's List

On-Line Access to Property Ownership Transactions

• RFP2017-03

Property Transaction Information

• RFP2017-04

Cleaning and Janitorial Services

• RFP2017-07
• On site pre-bid tour will be October 26, 2017 at 10:00 am, 2^nd floor, Purchasing Department

Toner Cartridges

• RFP2017-05

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2016

Commercial Vehicle Values (CLOSED)

• RFQ 2016-12

Custom Envelopes (CLOSED)

• RFP 2016-09

Data Entry of Renditions (CLOSED)

• RFQ 2016-11

Facilities Maintenance (CLOSED)

• RFP 2016-10
  
• Bidders List
  
• Site Visit Attendees

Janitorial Supplies (CLOSED)

• RFP 2016-08

Parcel Fabric Migration (CLOSED)

• RFCSP 2016-07
  
• Parcel Fabric Migration (Questions and Responses)
  
• Bidders List

Stairwell RFP (CLOSED)

• RFCSP 2016-04
  
• Stairwell (Questions and Responses)
  
• Bidders List
  
• GEO Report
  
• Pump & Fan Motor Controls
  

On August 17, 2016, the board of directors of Harris County Appraisal District awarded David .E. Harvey Builders, Inc. a contract for RFCSP2016-04, the Stairwell Project.

Toners (CLOSED)

• RFP 2016-05